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      • Annual Report 2016
        • 7 Dec 2016
        • Well Health Trust
        • The Well Health Trust PHO 2016 Annual Report is now available. Please click on the link below. Well Health Trust PHO 2016 Annual Report
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      • Notice of Annual General Meeting
        • 31 Oct 2016
        • Well Health Trust
        • NOTICE OF ANNUAL GENERAL MEETING Well Health Trust AGM Thursday 17 November 2016 3pm followed by a cup of tea Trinity Union Church Hall, Hall Avenue (Off Hall Street), Newtown
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      • Blue September: Facing Up To Prostate Cancer
        • 29 Sep 2016
        • Well Health Trust
        • About Blue September Although September is the month of awareness for this important kaupapa, prostate cancer is a health issue that all males (and their female supporters and loved ones!) should be aware of every day, month and year.  Men of Aotearoa/NZ: Face Your Fears!!!
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      • Website being reviewed and updated
        • 13 Mar 2016
        • Well Health Trust
        • Hi all and thanks for visiting our website which is currently being reviewed and updated.  Please contact our office if you have any enquires or questions: phone 04.380.2400, fax 04.380.2419, emails reception@wellhealth.health.nz or info@wellhealth.health.nz, post PO Box 7398 Newtown Wellington 6242
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      • Patient Portal: ManageMyHealth™
        • 19 Feb 2016
        • Well Health Trust
        • Patient Portal Patient portals are secure online sites, provided by GPs, where patients can access their health information and interact with their general practice.
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      • Employment Application Form
        • 28 Jan 2016
        • Well Health Trust
        •     Application for Employment Form   The Privacy Act 1993: The Privacy Act 1993: Information collected on this form is used to assess your suitability for employment within Well Health Trust.
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      • Position Description: Human Resources Advisor
        • 28 Jan 2016
        • Well Health Trust
        •   Position Description   Title: Human Resources Advisor Reporting to: CEO Key Relationships with: ·        Newtown Union Health Manager and Staff ·        Well Health Finance Leader and Accounts Staff ·        Well Health Staff ·        Well Health Member Organisations as required Full/Part-Time/Other: ·        24-40 hours per week Remuneration: ·        To be negotiated ·        Well Health is part of the Wellington Primary Health Care Services Collective Agreement   Well Health Trust PHO   The purpose of Well Health, in collaboration with our members; is to provide quality, coordinated, integrated and appropriate services in a culturally safe environment to people with high health needs and limited financial resources. Our service is timely, effective, of best practice standards and based on a community development model.   Well Health is a Primary Health Care Network comprising member organisations in the Wellington and Porirua areas.   Well Health’s Expectations   Well Health seeks to operate in a way that allows growth in its ability to meet its aims and objectives and contribute to the delivery of quality primary healthcare and social services of Maori, Pacific people, refugees and those on low income.   Decisions within Well Health are made after full consultation with those affected and staff will work closely with the Board, Member organisations and community to ensure a spirit of co-operation is maintained.   Purpose of Position   Well Health and Newtown Union Health Service have had this position in place since late 2010 as a shared-service arrangement. It supports the Well Health CEO, Newtown Union Health Service Manager and Clinical/Allied Health Team Leaders. The role will be based and employed at Well Health and will be a member of the Leadership Team.   The key purpose of the Human Resources Advisor position is to undertake a wide range of professional, analytical and administrative HR and Payroll functions and to work closely with the Managers and Team Leaders of both organisations to ensure human resource processes are followed in accordance with HR best practice.   Key Responsibilities   The Human Resources Advisor is responsible for:   Function Description Strategic HR ·      Supports and contributes to strategic HR planning across the PHO within the areas of Learning and Development, Change Management, Knowledge Management and Innovation and Improvement Special Projects ·      As required e.g. Leading a change management programme Employment Relations ·      Advises and coaches Managers/Team Leaders with regard to HR issues ensuring compliance with HR best practice ·      Investigating HR issues/events/complaints as needed and making recommendations to the organisation ·      Support Managers/Team Leaders with performance management, disciplinary and grievance cases, making recommendations, giving support and advice.This includes documenting the process/meetings, ensuring that documentation is filed, drafting follow up letters from meetings and may include liaison with employment counsel ·      Undertake the development, distribution and collation of the bi-annual staff engagement survey’s for each organisation and other feedback surveys, including analysis of results ·      Participation in negotiation of individual and collective employment agreements ·      Keep abreast of the developments in employment legislation to determine impacts on HR operations and practice Payroll ·      Coordinate and Process Payroll for both NUHS and Well Health staff and board: ·      Inputting changes into the payroll systems including salary/wage increments, deductions, leave entitlements, new appointees and cessations ·      Maintaining the leave system including processing of leave applications and ensuring leave reports are being received by managers regularly ·      Processing and calculation of back-pays where necessary ·      Ensuring all mandatory requirements are being met that complies with relevant legislation Staff Queries ·      Respond to all staff queries in regards to wages/salary, leave entitlements, performance reviews and other general payroll or HR queries Recruitment ·      Coordinate full recruitment process: ·      Job descriptions including updating and job scoping/evaluation where required ·      Arranging advertising, receipt/screening of applications and short listing ·      Interview process including developing appropriate questions and participating in the panel ·      Arranging employment documentation and agreements ·      Organising induction/orientation programmes HR Policy ·      Review and maintain HR policies in each organisation on a rolling schedule in response to changes in legislation and organisational direction ·      Review and development of HR processes, systems, manuals, documents and operating standards where required and ensure implementation/adherence occurs Performance Appraisals ·      Alert CEO/Managers and Team Leaders when staff reviews are due. Arrange the documentation, appraisal meeting, feedback from peers and attend the meeting if required Learning and Development ·      Advise Managers/Team Leaders regarding appropriate L&D opportunities for their staff ·      Support staff to find appropriate training to meet their own development goals as identified in appraisals and training plans or portfolios ·      Work with the Well Health Clinical Leader to support the development of a training programme for Well Health and Primary Care Practice members ensuring all L&D commitments are met and measured ·      Arrange L&D events where required, including team building ·      Design and facilitate L&D sessions where required HR Documentation ·      Maintain staff, leave and training registers ·      Maintain staff files, ensuring all correspondence is filed and clearly documented to maintain an audit trail ·      Support staff to ensure they have appropriate supervision arrangements in place ·      Manage the operation and access to EAP Services including sending quarterly reports to the practices ·      Support Managers and Team Leaders with general HR documentation such as letters of variation to employment agreements ·      Facilitate exit process including exit interviews Governance HR ·      Work with the Chairperson of the board of each organisation in relation to HR/Employment matters for the CEO/Service Manager ·      Work with the HR Committee of each board as required for ad-hoc matters Health and Safety ·      Contributes to compliance with legislative obligations in relation to Occupational Health and Safety to sustain a safe and secure working environment ·      Managing work environments that enable staff to work effectively ·      Participate on the organisational H&S committee and act as the H&S representative as required   The staff member will undertake a period of induction/orientation to fulfil the requirements of the role and of working at Well Health. This job description is not intended to be a complete list of duties but is a guide to the job. It will be periodically reviewed in light of developing work and organisational requirements.   Person Specification   Essential Competencies Relevant tertiary qualification or equivalent experience in Human Resources and Payroll Knowledge of HR best practice and current/evolving employment legislation and its application concerning human resources and payroll Experience supporting and advising an organisation through change Ability to learn and use new technology and systems quickly Experience in the use of Microsoft applications; in particular Outlook, Word and Excel Committed to the aims, philosophy and values of Well Health and community primary health care Desirable Competencies Familiarity with IMS and Ace Payroll Experience in Not For Profit Health Sector and/or community settings and/or the primary health sector Excellent payroll technical skills Demonstrated success in continuously improving systems Member of the Human Resources Institute of NZ (HRINZ) Personal Attributes Able to maintain strict confidentiality with integrity Needs to be seen as professional and as a trusted advisor A professional and focused approach to high quality service Sound judgment in identifying and raising issues Ability to work autonomously with minimal supervision as well as to take direction when required and to work as a member of a close-knit team Ability to coach and educate internal customers in an effective manner Ability to identify problems, systematically use information to determine practical HR business solutions and reach decisions analytically Excellent time management skills and demonstrated ability in prioritising competing demands and ability to adapt to a multitude of different tasks and project requirements Strong self-management skills including setting standards for self; be self-directed and motivated Flexible and responsive to key stakeholder needs A strong initiative Innovative with a ‘can do’ positive attitude to challenges and change Highly developed written and oral communication skills including report writing Ability to identify & manage detail Methodical, with excellent organisational skills Excellent interpersonal skills Ability to work with other’s to achieve goals Fast cycle/urgency; ability to turn ideas into actions quickly Ability to build and maintain effective relationships both internally and externally at senior management and board level   Position Description was approved: Sharon Cavanagh (Chief Executive) January 2016 (Date)     ACCEPTANCE   This Position Description has been agreed between:   Line Manager (print and sign)   Name: ____________________   Signature: _________________   Date: _____/_____/______   and   Employee (print and sign)   Name: ____________________   Signature: _________________   Date: _____/_____/______
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