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    • Annual Report 2016
      • The Well Health Trust PHO 2016 Annual Report is now available. Please click on the link below. Well Health Trust PHO 2016 Annual Report

    • Seniors’ Week: 10-16 October 2016
      • Seniors Week is held every year and involves events for senior citizens and the elderly Wellington City Council: http://wellington.govt.nz/events/annual-events/seniors-week Wellington City Walk:  http://www.eventfinda.co.nz/2016/seniors-week-wellington-city-walk/wellington Music event: http://events.stuff.co.nz/2016/seniors-week-ukes-of-wellington/wellington Ministry of Social Development: http://superseniors.msd.govt.nz/news-events/events/2015/seniorsweek.html

    • Mental Health Awareness Week: 10-16 October 2016
      • Mental Health Awareness Week is endorsed by the World Federation for Mental Health and marked in over 150 countries. The Mental Health Foundation organises New Zealand’s annual Mental Health Awareness Week under contract from the Ministry of Health. Mental Health Awareness Week (MHAW) usually falls during the week of October that encompasses World Mental Health Day 10 October. The Mental Health Foundation has organised MHAW in New Zealand since 1993. This year the well-supported, nationwide event will run from 10–16 October. The 2016 theme is about how connecting with nature benefits your health and wellbeing. WHATS ON AROUND NZ? http://www.mhaw.nz/whats-on/

    • Stoptober: Want to kick smoking in the butt?
      •   Stoptober is your opportunity to stop smoking for just 31-days this October. Stoptober is a social movement of people giving quitting a go for 31-days! Just like Dry July or Junk Free June, everyone sets a goal to go a month without cigarettes. Quitting smoking for a month is always easier in groups, so get your friends and family together and give it a go this October! See how much better you feel after a month without cigarettes! And the good thing is you can set your quit date any day in October and still get full support. For people who smoke, there’s no denying that pledging to stop is the first step to giving up. Perhaps this is why Stoptober, a successful national campaign to reduce smoking, is back for its third year. Stoptober is a 31 day campaign with tools and support network in place to assist people who smoke to pick a date and stop smoking during the month of October. This year the theme of Stoptober ‘Let’s kick butt together,’ encourages people who smoke to engage a support network of friends and whānau to help them. The campaign is timely with the current focus on plain packaging to assist people to stop smoking. Those interested in taking part, sign up to the campaign on www.stoptober.nz and will be supported throughout the month with emails, social media and activities run by local stop-smoking organisations. “We’ve found that most people who smoke, want to stop, but really need the support of people close to them in order to make that happen so this year we’re trying something new,” says Jasmine Graham, Stoptober Coordinator. “Research tells us that someone who smokes is four times more likely to stop smoking if they have the right support in place. So we are encouraging people to ask their loved ones to join them in their challenge to stop smoking.” “We have seen what can be achieved by reaching out through Stoptober and believe that having the right tools and support network can get people over the line to stop for good. We are particularly keen to inspire Māori, Pacific and pregnant people,” she says. Feedback from young Māori and Pacific people who smoke say it is a lot harder to stop smoking when people around them smoke. “With this in mind, those who want to stop smoking this Stoptober are being encouraged to get those who smoke around them to also sign up so they can kick butt together!” says Jasmine. Those who sign up to Stoptober can also access new Stop Smoking Services, Quitline and their local Doctor to assist them in their endeavour to stop. There’s no better time to go online and kick smoking in the butt. Stoptober NZ is funded by the Ministry of Health through the Pathway to Smokefree 2025 Innovation Fund and run by the team at Inspiring Limited, in association with Action on Smoking and Health (ASH NZ). Let’s Kick Butt Together! For further information, imagery or interviews with the Stoptober co-ordinators please contact Sam Allen at the pr shop on (09) 3600385, 027 539 3922 or sam@theprshop.co.nz http://www.stoptober.nz/faqs 

    • Gynaecological Cancers Awareness Month
      • http://nzgcf.org.nz/facts-and-stats September is also gynaecological cancers awareness month, another important health kaupapa that affects so many individuals and whanau/families.  Be aware!! Facts and Stats Gynaecological cancers make up approximately 10% of all cancer cases and cancer deaths in New Zealand. There are five main forms – ovarian, cervical, endometrial (or uterine), vaginal, and vulval.  Every year approximately 1000 women are diagnosed with 1 of the 5 and of this approximately 400 women die every year. Ovarian cancer being the highest statistic, taking the life of 1 woman every 48 hours. The only gynaecological cancer that has a screening programme in New Zealand is cervical cancer and this national programme is helping to reduce the number of women presenting with cervical cancer. However, no screening exists for the other four gynaecological cancers so it is crucial to know the signs and symptoms and have the knowledge so women can speak to their GP’s straight away. Endometrial (Uterine) cancer is the most common of the gynae cancers; however, ovarian cancer has the lowest survival rates and is the fourth leading cause of cancer-related death in New Zealand women, behind only lung, breast, and colorectal cancers. In comparison, in 2012 there were 3,025 women diagnosed with breast cancer and of those 617 died. In 2011 New Zealand’s five-year relative survival rates were: Breast Cancer 87% Uterine Cancer 78.5% Cervical Cancer 72% Ovarian Cancer 39% These abysmal statistics are largely due to the fact that ovarian cancer can be difficult to detect and is therefore often diagnosed at a late stage. The symptoms of a gynae cancer can often initially be mistaken for less serious health matters and by the time a woman gets to her doctor, it is often too late. Early detection significantly increases the likelihood of surviving any of the gynae cancers and this is just one of the many reasons why it is our mission to increase awareness of the signs and symptoms – with not just women but the medial fraternity also, especially GPs to ensure that issues are picked up as early as possible.

    • Blue September: Facing Up To Prostate Cancer
      • About Blue September Although September is the month of awareness for this important kaupapa, prostate cancer is a health issue that all males (and their female supporters and loved ones!) should be aware of every day, month and year.  Men of Aotearoa/NZ: Face Your Fears!!!

    • Well Health PHO Member WINS at CCDHB 2015 Celebrating Our Success Awards
      • CCDHB COS in 2015 awards 8pp A4 pages See page 4: Excellence in the Workplace This award is for team or individuals who have implemented sustainable practices to improve the skills and wellbeing of employees, improve the workplace and overall job satisfaction.  This could be the development of workplace training, recruitment, encouraging workforce diversity or staff wellbeing The Community award for Excellence in the Workplace goes to Porirua Union Community Health service nursing team.  This nursing team have responded effectively to the complex social and physical health needs of their population.  With the diabetes, child health, youth health, refugee and offsite marae nurse led clinics, and the instigation of nurse champions they are able to meeting the community’s requirements of excellence in health care today.  Congratulations to our colleagues!!!

    • Website being reviewed and updated
      • Hi all and thanks for visiting our website which is currently being reviewed and updated.  Please contact our office if you have any enquires or questions: phone 04.380.2400, fax 04.380.2419, emails reception@wellhealth.health.nz or info@wellhealth.health.nz, post PO Box 7398 Newtown Wellington 6242

    • Patient Portal: ManageMyHealth™
      • Patient Portal Patient portals are secure online sites, provided by GPs, where patients can access their health information and interact with their general practice. Benefits Patient portals give people convenient and secure electronic access to their  health information, increasing their ability to manage their own health care. Portals can allow patients to: request repeat prescriptions book appointments see their lab results see their current diagnosis see a list of their medical conditions see a list of the medications they are on see their immunisation and vaccination history receive reminders and recalls from the practice team send and receive secure messages to and from their GP or a practice nurse. Our member practice Newtown Union Health Service use Patient Portal software called ManageMyHealth™ You can download the ManageMyHealth™ mobile application for iPhone or Android here. FREQUENTLY ASKED QUESTIONS (from the ManageMyHealth people, as shown on the Newtown Union Health website) What is ManageMyHealth™? ManageMyHealth™ is a secure website which can receive your health information from your doctors system. It can also be used to store other health related information which may not be recorded within your doctors system, such as other treatments you have received or other medications which you may be taking. This allows access to your personal health information from any Internet device at anytime, anywhere in the world. The website has many other features such as health related news, community forums and access to wellness initiatives. Over time we hope to make many more features available within ManageMyHealth™, providing an essential online tool to assist you in managing your family healthcare or wellness. What does ManageMyHealth™ offer? ManageMyHealth™ offers you the ability to have an online Personal Health Record which is accessible anytime, anywhere. All you need is an Internet connection, ideally broadband. Your doctor will discuss with you what information may be helpful to you and then decide what information is sent to your electronic health record. Your online Personal Health Record can be made up of: Consultation Notes, notes created by your doctor during your doctor’s visit Laboratory results, once your doctor has reviewed your result it is sent to ManageMyHealth™ Prescriptions, the drugs that you have been prescribed both long and short term Immunisations, what immunisations you have received Allergies, that you have been diagnosed with Diagnosis, shows you what medical conditions you have been diagnosed with, either long or short term conditions Recalls, shows you any future appointments your doctor has asked you to come in fo In addition to this you will have the ability to do the following: Secure email: This feature allows you to securely communicate with your doctor and vice versa.  Please note the decision to allow you to send emails to your doctor is their decision.  Doctors must decide how best to cater for this extra need of their patients. Journal: Create an online journal where you could enter goals and record your progress, or simply record information you would like to discuss with your doctor next time you see them.  You also have the ability to make a journal entry private which means only you are able to access this information. Calendar: You are able to create calendar items to help remind you of things coming up such as any appointments or programme you may be involved with.  In the near future we will provide you the option to be reminded via a text message to your mobile phone. Community Forums: You are able to create your own discussion topic or simply join in with existing discussions.  If you have any experience or wisdom, other patients similar to your self will be very grateful if you were to share your experiences How is this good for me? We believe ManageMyHealth™has the potential to save you time & money. You will potentially get your lab results quicker, make confirmed appointments after hours, document health goals and record your progress in achieving them. When goals are documented they become imbedded in your subconscious mind and it is a critical step towards achieving them. Do not get too hung up on the HOW you will achieve a goal, instead focus on WHAT the goal is and WHY you want to achieve it. The WHY provides a focus as to WHAT you want to achieve. The greater value you place on the outcome of achieving a goal the more likely you are to want it and make it happen. How much does it cost? Our aim is not to charge patients for core functionality. NUHS may decide to charge you for various services such as reordering prescriptions and advice. It is entirely up to you whether you use these chargeable services. Will you sell my information? No. Where are my medical records coming from? These are the medical records that the practice you registered with has within their Patient Management System.  This is often referred to as primary care medical history. Can I view my children’s medical records? Parents can gain access to their children’s records. If you wish to access your children’s health records you should discuss this with your GP. Parents can use one of their email addresses to register their children to ManageMyHealth™ You will need an email address for each child you wish to register to ManageMyHealth™ (This is required to keep each child’s records separate). Please note that if the parent is also registered to ManageMyHealth™ then you will need to use a different email address for your children. How do I check WHO has accessed my information? ManageMyHealth™maintains a comprehensive access log every time you or an authorised registered health professional access your ManageMyHealth™health record. You can access this access history anytime and it is never deleted. If you have a query as to why authorised registered health professional has accessed your information you should contact them directly. How do I know if my information is protected when travelling over the Internet? We use a digital certificate from VeriSign which ensures the information is protected by encryption. This feature is active when the path bar is shaded Green and http//: is displayed as https//: the ‘s’ signifying encryption is active. Please note the Green feature is only available if you are using the lastest version of your chosen web browser. When using the website you may notice the Green shade disappears, this means the information is not encrypted such as reading news articles or community forum. Because this is not your personal information we do not protect this information. Applying encryption does take further time to display the information, hence when it is not necessary we do not use encryption so the information is displayed as quickly as possible. What happens if I change my doctor? When you go and see your new Doctor ask them to link you to their Practice. Once this has been done information from this system will be sent to the website for you to access. Who should use ManageMyHealth™ Everyone should use ManageMyHealth™ Even if you are very healthy and don’t see your doctor often. You never know when an emergency situation may arise where your basic medical information could be critical, such as your blood type or any allergies you may have. What are the computer and Internet connection requirements? We recommend you use the latest Internet Browser from Microsoft Internet Explorer or Mozilla Firefox as this will offer you the best performance and security using 256 bit encryption, which is the highest commercially available encryption strength in use today. However if you have an older version of a browser we can still guarantee 128 bit encryption using the latest digital certificate from VeriSign, which we provide for your protection. 128 bit encryption is currently the NZ health sector standard. For the best experience, performance & protection we recommend Microsoft Internet Explorer version 7/8/9. Can other people send emails to my ManageMyHealth™inbox? ManageMyHealth™emails do not work like normal email. They are not sent over the Internet to a defined location. Instead the emails sent within ManageMyHealth™do not leave the ManageMyHealth™system. ManageMyHealth™emails have been specifically designed to allow you to communicate with your doctor(s) securely, so potentially sensitive emails with your doctor cannot be read by others. Only registered ManageMyHealth™users can send & receive ManageMyHealth™emails. I am unable to send an email to my doctor. It is a Doctors choice whether to allow emails to be sent to them. Or if a patient is using emails inappropriately the doctor will remove this option and this will prevent you from sending them emails. For many doctors this is a new concept which they must get used to and understand how this functionality can be incorporated into their current work practices. I could not find a print function At this stage we have not implemented a print function. In the interim if you wish to print contents of ManageMyHealth™we suggest you use the print screen function on your keyboard and past this into PAINT to allow you to print it. Please be very careful with your printouts if they contain your health information. How to I contact the ManageMyHealth™website provider? General enquires can be emailed to info@managemyhealth.co.nz. We will ensure your communication is directed to the appropriate person to answer your query. Privacy & Security related enquires please send an email to privacy@managemyhealth.co.nz. For Community Forum related matters please send an email to moderator@managemyhealth.co.nz. Or by writing to us at: ManageMyHealth™ PO BOX 3329 Shortland Street, AUCKLAND 1140

    • Employment Application Form
      •     Application for Employment Form   The Privacy Act 1993: The Privacy Act 1993: Information collected on this form is used to assess your suitability for employment within Well Health Trust. This information will be held in a secure place and you have the right of access to this information and to seek any correction you think necessary to ensure accuracy. No information will be disclosed to any third party without your consent, except as required by law.  Information on unsuccessful candidates will be confidentially destroyed after three months. ·          Please personally complete all the sections of this form, and sign (either electronically or by hand) and date it. Attach a CV and brief covering letter in support of your application outlining why you are interested in this position. (Please outline your specific skills, experience and personal attributes that would be an advantage to the position). ·          Completion of this form does not indicate that there is any obligation on Well Health to engage the applicant. ·          Failure to complete all sections truthfully will render this application invalid and, should you have been successful in your application, may be grounds for dismissal. ·          Well Health is an Equal Employment Opportunity (EEO) Employer.       Position Applied for:   Reference:   Location:   Where did you see this vacancy advertised?   Appropriate Position Description & Person Specification sighted? Yes No If your application is successful, when could you commence employment?     Personal Details Title:   Ethnicity:   First Name(s):   Surname:   Preferred Name:   Home Address:   Postcode:   Postal Address:   Postcode:   Email address:   Home Telephone: (   ) Mobile Phone Number: (     ) Work Telephone: (   ) If it is convenient for us to contact you at work, please provide your work contact number: (     )   Work Status Are you a New Zealand Citizen?    Yes       No                      If ‘No”, what is your Country of Citizenship? Do you hold a valid New Zealand work visa/permit? Have you commenced the visa/permit application process? Yes Yes No No If you do hold a valid New Zealand work visa/permit, please provide details and conditions: Visa type:                Permanent Residency                    Working                            Student                             Holiday Conditions of Visa:   Work Visa/Permit Number   Expiry Date:   (Please upload or include a copy of your Visa/permit)   Fitness to Undertake Work The purpose of gathering the following information is to enable the Well Health to determine whether you have any medical condition, injury or impairment which may affect your ability to perform the required work. It will also identify areas where there could be a health and safety risk to yourself or others relating to such condition, previous injury or impairment. Have you ever had significant time off work as a result of an illness, injury or infection that may affect your ability to perform the job applied for? If “Yes”, please specify (including estimate of time off, year of occurrence and reason). Yes No   Have you ever needed to take more than your annual sick leave allocation?   If yes, please specify details. Yes No   Have you ever consulted a health professional for a gradual process illness, injury or infection? If yes, please specify. Please note: A prior gradual process or musculoskeletal injury may not prevent you working for Well Health, although injury documentation may be requested. You may also be required before commencement to provide evidence of your immunisation status. Yes No   Do you have (or have you had) a medical or surgical condition, disorder, or injury (including chemical sensitivities, skin problems, allergies, hearing or eyesight difficulties, OOS or RSI) that could affect your ability to undertake, or be aggravated by, the role that you have applied for, or your employment in general, or might affect you from attending work regularly.   If “Yes”, please specify. Yes No   Has your work ever been affected by stress or mental health problems? (e.g. depression, anxiety). If “Yes”, please give full details. Yes        No   Have you now, or at any time in the past, had any problems with or addictions to alcohol or drugs? If “Yes”, please specify details. Yes         No   Has your use of alcohol and/or drugs ever affected your work performance? If “Yes”, please give full details. Yes No   Are there any disability needs, which will require accommodation if you are successful with your application? If “Yes”, please explain. Please note: The Human Rights Act 1993 defines disability as: physical disability or impairment; physical illness, psychiatric illness; intellectual or psychological disability or impairment; the presence in the body of organisms capable of causing illness; any other loss or abnormality of a body or mind function; and reliance on a guide dog, wheelchair or other remedial means. Yes No   Do you have or have you suffered from any infectious condition? e.g. HIV, Hepatitis, B & C, Tuberculosis, MRSA. If “Yes”, please give full details. Yes          No   Have you claimed accident compensation during the last 12 months? If “Yes”, please give full details. (If this is subject to an ACC claim, we may request your file). Yes         No   How many days of sick/domestic leave (if any) have you taken in the last 12 months?   Other Relevant Information Do you hold a current full driver’s licence, valid for use in New Zealand? Yes No If yes, please state the class(es) of the driver’s license you hold:   Demerit Points:       Does your Driver’s license have special conditions? If yes, please specify. _________________________ Yes No The following question relates to your credibility and suitability for employment in a health organisation Have you any criminal convictions, or actions pending which could result in a criminal conviction in New Zealand or overseas and/or are you aware of any matters pending? If “Yes”, please specify details Yes No   Have you ever been declared bankrupt or convicted on any charge of dishonesty?   If yes, please give details. Yes No         Do you consent to Well Health undertaking a criminal record check? Yes No Do you consent to Well Health undertaking a creditworthiness check (should it be appropriate for the position you are applying for)? Yes No Has your professional body taken any disciplinary action against you in the past or is there any actions pending by your professional body which may affect your ability to carry out the duties required for the position you are applying for? If “Yes”, please provide details of any past or pending action. Yes No   Have you been the subject of disciplinary action or been dismissed by a previous employer? If yes, please specify details. Yes No   Are you, or do you intend to be employed by any other employer whilst employed by Well Health if your application is sucessful? If “Yes”, please give details of this employment. Yes No   Do you have a spouse, partner, relative or household member currently working for Well Health? Yes No   Qualifications Please provide details of qualifications obtained at your highest level of Education   Name and Location of Establishment Years Qualifications obtained or underway From To University         Vocational           Where Vocational Qualifications have areas of specialisation, please specify:   Please provide details of any relevant Training or Courses Course Title Name and Location of Establishment Years Brief Details From To                                 Registration/Competency Details (only where this is relevant) Are you registered with the relevant NZ Licensing Authority for your profession (e.g. NCNZ, SWRB) Yes No   Registration Authority:   Registration Number:   Expiry Date:   Restrictions:     Employment History Please provide more detailed employment details in your CV and attach a copy. From To Employer Position Full Time Part Time Reason for Leaving                                             Referees Please list two referees whom we can contact concerning previous employment. These should preferably be current or previous managers. Do not use friends or family members as referees. Name Position Organisation Telephone/Email How you know them                       Statement Of Agreement I personally have completed this application form. I have no objections Well Health verifying the statements I have made on this application form and attached documentation. However, I understand that my present employer will not be contacted without my consent. I understand that if I have previously been or am currently employed by Well Health and/or its predecessors that my current/previous Manager/s may be contacted and/or my personal file accessed. I acknowledge that Well Health may contact the above referees for further information. I understand and accept that any references that are obtained by Well Health will be confidential and will be used by Well Health solely to evaluate my suitability for employment with Well Health and I will not be entitled to have access to any references obtained. This is in accordance with section 29(1)(b) of the Privacy Act 1993 due to it being evaluative material. I agree that if I am chosen as the preferred candidate for a position, and I have answered “Yes” to any of the Health Section questions, I may be required to have a medical assessment by a medical assessor chosen by Well Health, at Well Health’s cost. In the event I am required to undergo a medical assessment I consent to the Well Health receiving the relevant medical information from the assessor. I also agree that Well Health may seek additional relevant information from any other treatment providers I have seen, and those providers may disclose that information to Well Health. I understand that false or incomplete answers relating to my medical history could mean that I cannot receive any Accident Compensation (ACC). I certify that to the best of my knowledge the answers given and any documents in respect of this application are true and correct. I understand that any position I may be offered will be based on the answers and the details I have provided and if any false information be given or material fact suppressed, I may not be accepted, or if I am employed, I may be dismissed. I agree that if my application is successful, commencement of my employment with Well Health will be subject to satisfactory Ministry of Justice and/or credit checks being carried out. I agree to the above statements. Signature:   Date:       /     /   Admin Only: The following documents have been sighted (where relevant) and/or follow up activity completed: q    Visa/work permit attached q    Copy of highest academic qualification/academic transcript q          Practicing Certificate No:   ………………………………..               Expires on:       /      / (attach copy of certificate and copy of identification used to verify signature) q    CV attached q    Cover letter attached q    Information collated for short-list panel q    Information collated for interview panel q         Current/prior employee of Well Health (If yes, please contact the Human Resources section)  Yes          No  

    • Position Description: Human Resources Advisor
      •   Position Description   Title: Human Resources Advisor Reporting to: CEO Key Relationships with: ·        Newtown Union Health Manager and Staff ·        Well Health Finance Leader and Accounts Staff ·        Well Health Staff ·        Well Health Member Organisations as required Full/Part-Time/Other: ·        24-40 hours per week Remuneration: ·        To be negotiated ·        Well Health is part of the Wellington Primary Health Care Services Collective Agreement   Well Health Trust PHO   The purpose of Well Health, in collaboration with our members; is to provide quality, coordinated, integrated and appropriate services in a culturally safe environment to people with high health needs and limited financial resources. Our service is timely, effective, of best practice standards and based on a community development model.   Well Health is a Primary Health Care Network comprising member organisations in the Wellington and Porirua areas.   Well Health’s Expectations   Well Health seeks to operate in a way that allows growth in its ability to meet its aims and objectives and contribute to the delivery of quality primary healthcare and social services of Maori, Pacific people, refugees and those on low income.   Decisions within Well Health are made after full consultation with those affected and staff will work closely with the Board, Member organisations and community to ensure a spirit of co-operation is maintained.   Purpose of Position   Well Health and Newtown Union Health Service have had this position in place since late 2010 as a shared-service arrangement. It supports the Well Health CEO, Newtown Union Health Service Manager and Clinical/Allied Health Team Leaders. The role will be based and employed at Well Health and will be a member of the Leadership Team.   The key purpose of the Human Resources Advisor position is to undertake a wide range of professional, analytical and administrative HR and Payroll functions and to work closely with the Managers and Team Leaders of both organisations to ensure human resource processes are followed in accordance with HR best practice.   Key Responsibilities   The Human Resources Advisor is responsible for:   Function Description Strategic HR ·      Supports and contributes to strategic HR planning across the PHO within the areas of Learning and Development, Change Management, Knowledge Management and Innovation and Improvement Special Projects ·      As required e.g. Leading a change management programme Employment Relations ·      Advises and coaches Managers/Team Leaders with regard to HR issues ensuring compliance with HR best practice ·      Investigating HR issues/events/complaints as needed and making recommendations to the organisation ·      Support Managers/Team Leaders with performance management, disciplinary and grievance cases, making recommendations, giving support and advice.This includes documenting the process/meetings, ensuring that documentation is filed, drafting follow up letters from meetings and may include liaison with employment counsel ·      Undertake the development, distribution and collation of the bi-annual staff engagement survey’s for each organisation and other feedback surveys, including analysis of results ·      Participation in negotiation of individual and collective employment agreements ·      Keep abreast of the developments in employment legislation to determine impacts on HR operations and practice Payroll ·      Coordinate and Process Payroll for both NUHS and Well Health staff and board: ·      Inputting changes into the payroll systems including salary/wage increments, deductions, leave entitlements, new appointees and cessations ·      Maintaining the leave system including processing of leave applications and ensuring leave reports are being received by managers regularly ·      Processing and calculation of back-pays where necessary ·      Ensuring all mandatory requirements are being met that complies with relevant legislation Staff Queries ·      Respond to all staff queries in regards to wages/salary, leave entitlements, performance reviews and other general payroll or HR queries Recruitment ·      Coordinate full recruitment process: ·      Job descriptions including updating and job scoping/evaluation where required ·      Arranging advertising, receipt/screening of applications and short listing ·      Interview process including developing appropriate questions and participating in the panel ·      Arranging employment documentation and agreements ·      Organising induction/orientation programmes HR Policy ·      Review and maintain HR policies in each organisation on a rolling schedule in response to changes in legislation and organisational direction ·      Review and development of HR processes, systems, manuals, documents and operating standards where required and ensure implementation/adherence occurs Performance Appraisals ·      Alert CEO/Managers and Team Leaders when staff reviews are due. Arrange the documentation, appraisal meeting, feedback from peers and attend the meeting if required Learning and Development ·      Advise Managers/Team Leaders regarding appropriate L&D opportunities for their staff ·      Support staff to find appropriate training to meet their own development goals as identified in appraisals and training plans or portfolios ·      Work with the Well Health Clinical Leader to support the development of a training programme for Well Health and Primary Care Practice members ensuring all L&D commitments are met and measured ·      Arrange L&D events where required, including team building ·      Design and facilitate L&D sessions where required HR Documentation ·      Maintain staff, leave and training registers ·      Maintain staff files, ensuring all correspondence is filed and clearly documented to maintain an audit trail ·      Support staff to ensure they have appropriate supervision arrangements in place ·      Manage the operation and access to EAP Services including sending quarterly reports to the practices ·      Support Managers and Team Leaders with general HR documentation such as letters of variation to employment agreements ·      Facilitate exit process including exit interviews Governance HR ·      Work with the Chairperson of the board of each organisation in relation to HR/Employment matters for the CEO/Service Manager ·      Work with the HR Committee of each board as required for ad-hoc matters Health and Safety ·      Contributes to compliance with legislative obligations in relation to Occupational Health and Safety to sustain a safe and secure working environment ·      Managing work environments that enable staff to work effectively ·      Participate on the organisational H&S committee and act as the H&S representative as required   The staff member will undertake a period of induction/orientation to fulfil the requirements of the role and of working at Well Health. This job description is not intended to be a complete list of duties but is a guide to the job. It will be periodically reviewed in light of developing work and organisational requirements.   Person Specification   Essential Competencies Relevant tertiary qualification or equivalent experience in Human Resources and Payroll Knowledge of HR best practice and current/evolving employment legislation and its application concerning human resources and payroll Experience supporting and advising an organisation through change Ability to learn and use new technology and systems quickly Experience in the use of Microsoft applications; in particular Outlook, Word and Excel Committed to the aims, philosophy and values of Well Health and community primary health care Desirable Competencies Familiarity with IMS and Ace Payroll Experience in Not For Profit Health Sector and/or community settings and/or the primary health sector Excellent payroll technical skills Demonstrated success in continuously improving systems Member of the Human Resources Institute of NZ (HRINZ) Personal Attributes Able to maintain strict confidentiality with integrity Needs to be seen as professional and as a trusted advisor A professional and focused approach to high quality service Sound judgment in identifying and raising issues Ability to work autonomously with minimal supervision as well as to take direction when required and to work as a member of a close-knit team Ability to coach and educate internal customers in an effective manner Ability to identify problems, systematically use information to determine practical HR business solutions and reach decisions analytically Excellent time management skills and demonstrated ability in prioritising competing demands and ability to adapt to a multitude of different tasks and project requirements Strong self-management skills including setting standards for self; be self-directed and motivated Flexible and responsive to key stakeholder needs A strong initiative Innovative with a ‘can do’ positive attitude to challenges and change Highly developed written and oral communication skills including report writing Ability to identify & manage detail Methodical, with excellent organisational skills Excellent interpersonal skills Ability to work with other’s to achieve goals Fast cycle/urgency; ability to turn ideas into actions quickly Ability to build and maintain effective relationships both internally and externally at senior management and board level   Position Description was approved: Sharon Cavanagh (Chief Executive) January 2016 (Date)     ACCEPTANCE   This Position Description has been agreed between:   Line Manager (print and sign)   Name: ____________________   Signature: _________________   Date: _____/_____/______   and   Employee (print and sign)   Name: ____________________   Signature: _________________   Date: _____/_____/______

    • Job Vacancy: Human Resources Advisor
      •   Human Resources Advisor Well Health is a Primary Health Organisation comprising five member organisations in the Wellington and Porirua areas. We are seeking a Human Resources Advisor to join us on a fixed-term basis until 30th June 2016 to advise and lead the HR function through a period of change. We have almost completed a strategic review and are uncertain of what the future might entail so need someone who will be able to enter and hit the ground running from day one.   The role will also assume sole responsibility for the established HR and payroll functions across Well Health and their largest Primary Care Practice; Newtown Union Health Service, which together comprise a total of over 60 staff. Reporting to the CEO, this role is a key member of the leadership team and is based at Well Health in Newtown, Wellington.   The position requires someone with: A relevant tertiary qualification or equivalent experience in HR Proven project and change management experience and skills Knowledge of HR best practice and current/evolving employment legislation and its application concerning human resources and payroll A high degree of competent computer skills including Microsoft Office, and ideally Ace and/or IMS Payroll   You will be an effective communicator, able to be seen as a trusted advisor, building positive, collaborative relationships with staff and stakeholders at all levels. As a self-starter, you will relish challenges, complexity and variety. Additionally you will have excellent time management skills and a demonstrated ability in prioritising competing demands and the ability to adapt to a multitude of different tasks and project requirements.   In return we will offer you: A smartphone and phone plan (free calling minutes, texts & data) Flexible hours between 24 and 40 per week Family friendly organisational culture Opportunities for training and development A fun, friendly team environment within a not-for-profit, community health setting For further information including a Job Description and Application Form, please contact Sarah Hewett at Sarah@wellhealth.health.nz or 04 380 2410 or find these documents on our website wellhealth.health.nz. I would be happy to discuss this role and your suitability in more detail.   Applications close at 12pm Monday 1st February 2016 and we will be interviewing on the morning of Wednesday 3rd February 2016 so applicants must be available.   Applicants for this position should have NZ residency or a valid NZ work permit.

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